How to plan international calls while in Tulum
Test your connection, schedule calls around training, set expectations with colleagues, and have a backup route such as a second network or messaging app.
The short answer
Plan calls the way you would plan a flight: fix times, test the route, and have a backup. Treat training sessions as fixed and fit meetings around them.
Time zones and scheduling
Write the retreat local time next to the other party time in every invite. Avoid the first and last hour of the training day, when you are tired or rushed. Tell colleagues which hours you are unreachable.
Connection testing
- Run a speed and latency test at the actual call time.
- Join a test call with the app you will use.
- Check upload speed, since video depends on it.
- Note which rooms have the weakest signal.
The Wi-Fi evaluation guide goes into this in more detail.
Backups
- A phone hotspot on a second carrier or local eSIM.
- An audio-only fallback number.
- A colleague with authority to act if you drop off.
Place and privacy
Ask for a quiet spot with a door, and avoid taking sensitive calls in shared areas or public cafes. Coworking days, where offered, are better for long video meetings.
Tell your team the rules
Share your hours, response time and escalation path before you travel. See the escalation plan guide for how to set this up.
Questions people ask
What should I check before relying on calls?
Test the connection at the time you plan to call, using the same app. Ask the retreat for upload and latency, not just the headline speed.
How do time zones affect planning?
Convert meeting times for both locations and account for daylight saving differences. Use a world clock and confirm in writing.
Do I need a local SIM or roaming plan?
It depends on your carrier. Check roaming rules with your provider before travel.
Where can I take calls privately?
Ask the retreat for a quiet room, and look into coworking access. The Lions Gate site (read 2026-10-12) lists coworking spaces on set days; confirm on the official site.
Sources and further reading
Ready to see if Lions Gate fits?
Review the current program and request your place directly with Lions Gate. Pricing, eligibility and booking terms are set by the retreat.
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