Request for proposal
A request for proposal (RFP) invites firms to propose how they would solve a problem, with approach, team, schedule and price, so the buyer can evaluate more than cost.
A request for proposal (RFP) invites firms to propose how they would solve a problem, with approach, team, schedule and price, so the buyer can evaluate more than cost.
What request for proposal means
An RFP is issued when the buyer knows the outcome it wants but not necessarily the best way to deliver it. Respondents describe their method, team, experience, schedule and price, and the buyer scores them against published criteria.
It is common for design services, design-build, offsite delivery and other complex scopes.
A plain example
An owner wants a small building delivered with offsite components. The RFP outlines goals, site constraints and evaluation criteria. Respondents submit methods and prices; the owner scores them using weightings set out in the RFP. The weightings in any template are placeholders to adapt.
Why it matters
Because price is only one criterion, the RFP lets the buyer reward capability and risk management. The cost is effort: writing and evaluating proposals takes time, so the process fits only where solution differences matter.
Common confusion
An RFQ prices a fixed requirement; an RFP asks for a solution. Neither is an award. The result is normally a negotiated contract or, for materials, a purchase order. Questions during the process go through an RFI or a clarification log.
Practical checklist
A well-run RFP process has structure on both sides of the table.
- Publish scoring criteria and weightings before responses are due.
- Limit the length of responses and specify the format so proposals can be compared.
- Hold a question period and share answers with all respondents.
- Ask for references and examples of comparable work that you can verify yourself.
- Plan the evaluation panel and the timetable, including time for clarification meetings.
Related terms
Questions people ask
When should I use an RFP instead of an RFQ?
When the solution, not just the price, is open to proposal and you want to evaluate approach and capability.
Should evaluation criteria be shared?
Typically yes, so respondents know how they will be scored. Public buyers often must.
Is the lowest price always the winner?
Not in an RFP. Scoring weights decide, and they are set by the buyer.
Sources and further reading
Have a project outline or drawings?
Organize your scope, then contact Digital Oro through its official channel. Availability, engineering, pricing and delivery terms need project-specific confirmation.
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