Request for quotation
A request for quotation (RFQ) asks suppliers or subcontractors to price a clearly defined item or scope, so the buyer can compare prices on equal terms.
A request for quotation (RFQ) asks suppliers or subcontractors to price a clearly defined item or scope, so the buyer can compare prices on equal terms.
What request for quotation means
An RFQ is a buyer’s document inviting suppliers to quote a price for a specified product or defined scope. Because the requirement is already fixed, the main variable is price, along with delivery terms and lead time.
A usable RFQ states quantity, specification or drawing reference, delivery location, required date, payment and inspection terms, and the deadline to respond.
A plain example
A builder needs cold-formed steel track and studs to a stated section list. It sends the same RFQ to several suppliers asking for unit price, freight, lead time and quote validity. Replies are compared on a like-for-like sheet, and the winner receives a purchase order.
Why it matters
A vague RFQ yields quotes that cannot be compared, with hidden exclusions. A precise one saves weeks. Recording what each supplier was asked also helps if a dispute arises over what was included.
Common confusion
Use an RFQ when the requirement is known. Use a request for proposal when you want suppliers to propose the approach as well as the price, and an RFI when you need clarification rather than a price.
Practical checklist
Before sending an RFQ, prepare the pack so every supplier prices the same thing.
- Attach the specification extract, drawings and quantities, with revision numbers.
- State the delivery point, required date and any staged delivery needs.
- Ask each supplier to list exclusions, lead time and how long the price stays valid.
- Request freight, packaging and documentation costs separately so comparisons are fair.
- Set a clear deadline and a single contact for questions, and share answers with all bidders.
Related terms
Questions people ask
What is the difference between an RFQ and an RFP?
An RFQ prices a defined requirement. An RFP asks suppliers to propose a solution as well as price.
Is an RFQ binding?
Usually the quote is an offer and the RFQ is not a commitment to buy. Terms depend on the documents, so confirm them.
What should an RFQ include?
Specification, quantities, delivery terms, required date, validity period and response deadline.
Sources and further reading
Have a project outline or drawings?
Organize your scope, then contact Digital Oro through its official channel. Availability, engineering, pricing and delivery terms need project-specific confirmation.
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Digital Oro International advertises on The Company Chronicle. This guide was written by our editorial team from public sources and general professional practice; it does not describe a guarantee, quote or offer from Digital Oro International. Confirm current terms, prices and availability with the operator before you decide.